If you are an ESRC funded Doctoral Researcher who started your PhD after and including 2011, you are eligible to apply for RTSG Top Up funds once you have confirmed your annual RTSG allocation has been exhausted and further funding is critical to the successful completion of the PhD. The allocation of funds is at the White Rose DTP’s (WRDTP) discretion and the Academic Quality Committee (AQC) will oversee the process.
Eligibility and funding criteria
PhD students undertaking the +3 element of their award are eligible for this funding. It cannot be applied for by Masters students in the 1 of a 1+3 award. Funding must be used prior to your funding end date.
The following categories of activities, items and equipment can be supported by RTSG Top Up funds:
- Fieldwork that is conducted in the United Kingdom. Additional funding is available for award-holders undertaking fieldwork outside of the UK (OFE), for which separate arrangements are in place
- Attending conferences, training courses, summers schools and other similar events
- Undertaking language training courses prior to conducting fieldwork
- Reimbursing interpreters, guides, assistants and informants that are assisting an award-holder’s fieldwork
- Meeting the costs of conducting surveys and other data collection exercises, including printing and stationery
- Purchasing small items of equipment and consumables, such as cameras, tape recorders, films and cassettes
- Acquiring books and other materials not available through libraries
- Obtaining laptops and other computer equipment, where this is assessed to be essential to the completion of the award-holder’s PhD and cannot be directly funded by the award-holder’s host department/school or other sources
As a result of Covid-19, many of our partner institutions have implemented new procedures for overseas travel, fieldwork and data gathering e.g. updated risk assessments, travel insurance arrangements etc. Students making an application to any of the WRDTP’s additional funding schemes will be asked to evidence their adherence to any relevant policies from their institution, by uploading the relevant documentation to the application form. If you are unsure how to evidence this, please email email@example.com prior to submitting your application.
RTSG Top Up funds will not be used to fund activities, equipment and services that constitute part of the award-holder’s host institution’s core/basic provision for Doctoral Researchers. Such core/basic provision, which all award-holders can expect to be directly met by their host department/school encompasses:
- Basic IT provision, including access to desktop computing and printing.
- Attending training events provided by WRDTP universities (these events are provided free of charge to award-holders).
- Core books, texts and other reading materials.
Please note that applicants cannot request an allowance for subsistence costs , the WRDTP expects these costs to be covered by the student’s maintenance stipend.
In exceptional circumstances, institutions may consider requests from award holders to purchase a laptop or other computer equipment from this allowance. Any such request must be clearly and adequately justified based on the nature of the research being undertaken and as being essential for the successful completion of your PhD. In these instances, any equipment purchased in excess of £200 will remain in the custody of the WRDTP following completion of your award.
All applications for additional RTSG Top Up funding must be made on the basis of individual need in relation to the award-holder’s specific research and/or training requirements, and these must be articulated in their RTSG application.
How to apply
You must read the scheme guidance notes above before completing the Google application form.
Students can preview a list of the application form questions by downloading the following file: WRDTP RTSG Top-Up Application Form Preview. An example (demonstrating best practice) of the costings document required as part of the application form (see item 1 below) can be viewed here.
The form requires the following file uploads. Please use following nomenclature when uploading to the Google Form.
- WRDTP RTSG Top-Up Costings Upload Template (Section 1) – (STUDENT SURNAME_STUDENT FIRST NAME_HEI_RTSG_TOP UP_COSTINGS)
- WRDTP RTSG Top Up Supervisor Upload template (Section 2) – (STUDENT SURNAME_STUDENT FIRST NAME_HEI_RTSG_TOP UP_SUPPORTING CASE)
- Conference acceptance letter/email (STUDENT SURNAME_STUDENT FIRST NAME_HEI_RTSG_TOP UP_CONFERENCE ACCEPTANCE)
- (If travel is involved) Your institution’s necessary documentation for travel – e.g. approved risk assessment, travel insurance certificate etc (Section 1) – (STUDENT SURNAME_STUDENT FIRST NAME_RTSG_TOP UP_COVID DOCUMENTATION)
Within the Costings Upload Template award-holders are required to detail the amount of funds required and to explain why such funds are requested. Applicants must be able to demonstrate that their standard RTSG has already been spent when applying for additional RTSG Top Up. Retrospective applications for funding will not be considered.
Award-holders must secure the support and authorisation of their main supervisor for their application, confirming their need for the funding and that the student is making good progress.
Received applications are checked by the relevant Scholarships Officer to ensure they are eligible for funding, logged and then considered by the AQC. The WRDTP Office will notify the Scholarships Officer when a decision has been made as to their application. In cases where an application has been declined the reason for such a decision will be outlined in the notification.
If you are planning to use any awarded RTSG funds to pay for accommodation, this accommodation should not be booked through Airbnb. Airbnb are un-regulated therefore do not adhere to the safety standards required for our insurance, so any claims would be unsupported. Airbnb are not responsible for checking that accommodation listed on their site have smoke alarms or fire escape exits etc. The University has to put the health and safety of staff and students first when travelling even if it is the cheaper option.
If you are seeking funding for travel, we expect the relevant Covid-19 related travel documents for your institution to be complete and provided at the point of submitting your funding application. Applications without the necessary paperwork will not be reviewed. If you have any questions about this, please email firstname.lastname@example.org before submitting your application.*
WRDTP ESRC Funding Scheme Timescales
A call for applications will be made 4 times per annum, via the VIRE on the WRDTP website
|1||Friday 22 September 2023||Friday 3 November 2023||Thursday 9 November 2023|
|2||Friday 1 December 2023||Friday 26 January 2024||Friday 9 February 2024|
|3||Friday 8 March 2024||Friday 26 April 2024||Thursday 2 May 2024|
|4||Friday 10 May 2024||Friday 21 June 2024||Thursday 6 July 2023|
*Panel decisions will be available no earlier than 10 working days after the panel sits.
If you are awarded funding from any of the ESRC schemes you agree to report back to the WRDTP on your experience either on the VIRE Forum, a DTP Matters Newsletter article or by speaking at training sessions/conferences. As a recipient of funding any correspondence or event materials should be appropriately branded, see our Branding Information page in the VIRE for details.
If you have any questions please email email@example.com