Guidance for Postgraduate Researchers

Placement scheme details

Undertaking a Research in Practice (RinP) placement is a mandatory and assessed component of your PhD if your studentship was funded by the ESRC from Autumn 2024. You will spend the equivalent of 3 months working with a host partner on a discrete project, challenge or research question that is distinct from your PhD research topic

The scheme is researcher-led and informed by the Development Needs Analysis process. With advice and guidance from your research supervisor(s), you will choose what you do, where you do it, and when you do it to support your development needs and career aspirations.

Further information about the scheme, including a recording of an information session and answers to common FAQs, is provided below. You can also contact the WRDTP on placements@wrdtp.ac.uk with any enquiries.

Your placement will help you to:

  • apply your research skills in different contexts
  • collaborate across sectoral and disciplinary boundaries
  • develop a range of transferable skills
  • communicate with impact
  • proactively engage in your own personal development
  • build on your professional network
  • increase your awareness of the breadth of career opportunities available
  • gain insight into a possible career
  • make an impact early in your career
  • address real world challenges

Defines the standard parameters that placement activity must meet to be approved by the WRDTP. The framework is flexible to cater for all postgraduate researchers’ circumstances in terms of when a placement can take place, its length, its format and its location e.g. the placement can be undertaken remotely, with part-time hours, and it does not need to be completed in one continuous block of time. There is also significant scope for the types of project(s) that you can undertake, and the host(s) that you can choose to collaborate with.

Shows you how you should navigate your placement activity, including what to do once you have secured your placement, and what to expect once you start your placement. 

When should I organise my placement?

We recommend that you organise your placement as early as possible. You can arrange your start date to be well in the future to give you enough time to prepare, and to submit your placement approval request.

You must submit your application for placement approval within one of the call deadlines (dates can be found below). You need to be organised with your time when applying for placement approval, as requests submitted outside of the call deadlines will not be reviewed, and you will not be permitted to start your placement.

A call for placement approval applications will be made 4 times per annum. These align with the call dates for the additional funding scheme.

Calls for the academic year 2024/25 have now closed. 

Dates for 2025/26:

Call opens Call deadline Panel decision
1 22 September 2025 31 October 2025 7 November 2025
2 8 December 2025 30 January 2026 7 February 2026
3 16 March 2026 1 May 2026 8 May 2026
4 18 May 2026 26 June 2026 3 July 2026

Please note: outcomes of placement approval applications are communicated to WRDTP link administrators, who are responsible for informing the applicant, no earlier than 10 working days following the decision panel.

Am I eligible to do a placement?

  • If your WRDTP studentship was funded from Autumn 2024 onwards (i.e. you are on the 3.5, 3.75 or 1+3.5 award), you must undertake the equivalent of 3 months of placement activity. The placement is an integral and assessed aspect of your studentship, and must be passed before you can submit your thesis and complete your viva. There are no exceptions to this.
  • The timing of when you undertake your placement is flexible and chosen by you in consultation with your supervisor(s). However, you cannot take it during the first three months, or the last six months of your PhD funding period (or part-time studentship equivalent). Normally, placements will take place between months 12 and 30 of the PhD funding period (or part-time studentship equivalent).
  • If you are on the 1+3.5 programme, you are not eligible to undertake your placement during the 1 year Masters programme.
  • If you are an international postgraduate researcher holding a student visa you are permitted to undertake a placement as: (i) the placement is an integral and assessed part of your course, and (ii) it constitutes no more than 50% of the course duration. If your placement host requires confirmation that your placement activity adheres to the student immigration rules, you can request a letter from the university that you are registered with to confirm this.
  • If your WRDTP studentship was funded before Autumn 2024 (which includes the 1+3 studentship funded from October 2023), undertaking a placement is not a compulsory funded aspect of your award. You may be eligible to participate in a placement through the Company Internship Scheme, but certain eligibility criteria apply, so please read the information on the website before you negotiate a role.

What types of placements are suitable?

RinP placements are unlike the traditional undergraduate placements that you may be familiar with, as they cannot be used as a substitute for temporary staff or to cover business as usual within a host organisation. They are bespoke opportunities for you to harness your specialist knowledge and research skills to address particular social sciences issues or challenges.

The types of project that you can be involved with for your RinP placement activity are diverse. All we ask is that they are distinct from your PhD research topic, do not form part of your thesis, and that they meet the criteria listed in the Placement Framework to be considered for approval by the WRDTP.

Placements will normally be undertaken in the UK, and you should only plan to undertake your placement overseas if it provides you with an opportunity to develop skills that would not be available in the UK.

Examples of projects previously completed by placement students include:

  • Providing research support: conducting literature reviews, surveys and interviews; communicating findings.
  • Assisting on policy work: writing briefing papers or policy notes; participating in a policy inquiry; organising a policy event.
  • Data: collection, management, analysis, monitoring; preparing reports and presentations.
  • Developing and contributing to the delivery of workshops, seminars, and training sessions for stakeholders.
  • Designing and producing media (e.g. videos, podcasts, leaflets, social media posts); arranging for their translation into other languages.
  • Organising, attending and facilitating events.
  • Funding: identifying future opportunities; assisting in the preparation of project proposals, grant applications; reviewing and analysing previous figures.
  • Knowledge exchange: identifying and pursuing new opportunities; building relationships with new and existing clients and stakeholders.

Who can I work with for my placement?

There are lots of options for who you can work with for your placement. As described in the Placement Framework, your host can be an academic or a non-academic organisation, and they can be from the public, private or third sector. 

Generally, if you have come to your PhD from a largely academic route you will most likely get the most value out of your placement with a non-academic host organisation, whereas if you have entered doctoral training after periods of employment in non-academic organisations you might be better suited to an academic placement.

If you are a researcher in receipt of a WRDTP Collaborative Awards Scheme studentship, you will normally undertake your placement with your collaborative partner organisation, however, there is flexibility here if you would prefer to work with another host.

Examples of organisations that have previously hosted a placement include:

How are the placements funded?

Your placement is part of your programme of doctoral training and is funded by your WRDTP studentship award. You will continue to be registered as a student at your university and will receive your stipend for the duration of your placement. You cannot receive funding from your host in the form of a direct payment (e.g. as a salary) as you are not undertaking the placement as an employee. 

If there are additional costs associated with your placement e.g. travel and accommodation costs, or specialist equipment is required, it is expected that your host will make a financial contribution to help cover these. You should discuss this with your host when negotiating your placement, and then let the WRDTP know how much the host is contributing in your placement approval application.

In the exceptional circumstance that your host cannot make a contribution to the additional costs associated with your placement, or can only offer partial funds, reasonable travel and accommodation expenses may be claimed from the WRDTP if essential for the placement to take place e.g. if the placement cannot be conducted remotely, or there is a business need to travel regularly. In these cases, you are expected to use the most economical method of travel, and to ensure that accommodation expenses are reasonable for the location. You are not expected to self-fund placement activity under any circumstances.

At the point of seeking approval for your placement from the WRDTP, you will need to submit a costings file to request any financial support that you require. Your principal research supervisor will need to provide a supporting statement to justify that the resources requested are reasonable and essential for the placement to take place.

If you are unsure of what the WRDTP may fund, please get in touch on placements@wrdtp.ac.uk to seek advice before you submit your placement approval application.

What do I need to do to participate?

  • It is your responsibility to organise your own placement in consultation with your research supervisor(s). You must apply directly to your chosen host to secure yourself an opportunity, as the WRDTP will not match you to a project.
  • Once you have secured yourself an opportunity, you must let the WRDTP team know in good time before your placement is due to start, as all placements must be checked and approved in advance. Approval requests submitted outside of the advertised deadlines (see dates above) will not be reviewed, and you will not be permitted to start your placement.
  • At the point of applying for approval, you must have the support and authorisation of your principal research supervisor.
  • In the exceptional circumstance that your placement is taking place outside of the UK, you must evidence your adherence to any relevant travel policies from your university by uploading the relevant documentation to the placement approval form. It is your responsibility to ensure that the policies of your university are adhered to.
  • Once your placement has been approved, you may not change the dates or details of your activities without contacting the WRDTP in advance.
  • You must apply for support for travel and accommodation expenses in advance – retrospective applications for funding will not be considered under any circumstances.
  • Once an application for financial support has been approved, no further monies will be awarded. You are expected to manage your costs within the award envelope.
  • If for any reason your placement activity is cut short or cancelled, you must inform the WRDTP to allow for any spare funds to be called in.
  • You cannot repurpose any unspent funds without seeking permission in advance from the WRDTP.
  • You must comply with your department/school’s finance procedures and auditing processes as required. It is your responsibility to ensure that you follow the procurement rules in your university when booking and paying for travel and accommodation.

Who can I contact for support?

Your university’s WRDTP Link Administrator is responsible for liaising with you on the administration of your placement activity (e.g. travel documentation, accessing financial support etc).

Contacts at each university can be found below:

University of Bradford Claire Edwards/ Catherine Holmes Registry and Student Administration placements-admin@bradford.ac.uk
University of Hull Sarah Greer Doctoral College whiterosedtp@hull.ac.uk
University of Leeds Shirley Yeadon Doctoral College s.yeadon@adm.leeds.ac.uk
Manchester Metropolitan University Tingyuan Yang/ Fiona Commons Doctoral Services doctoralservices@mmu.ac.uk
Sheffield Hallam University Please contact your Research Institute PGR support team in the first instance Social and Economic Research Institute

OR

Health Research Institute

social-economic-pgr@shu.ac.uk 

OR

Health-pgr@shu.ac.uk 

University of Sheffield Beth Crowston WRDTP placements@wrdtp.ac.uk
University of York Sarah Ramshaw Research Innovation and Knowledge Exchange (RIKE) esrc-whiterose-dtp@york.ac.uk

You can also contact the WRDTP Placements Manager on placements@wrdtp.ac.uk.

Who can I contact for support?

For support to negotiate your placement opportunity (e.g. CV checks, application checks, interview prep etc) you should contact your university’s Careers and Employability service.

Contacts at each university can be found below:

University of Bradford Zailie Barratt careers@bradford.ac.uk Bradford Careers
University of Hull The Careers Service Contact Us Hull Careers
University of Leeds Will Storey WorkBasedPartnerships@leeds.ac.uk Leeds Careers
Manchester Metropolitan University Careers Service Contact Us MMU Careers
Sheffield Hallam University Careers and Employability Service careers@shu.ac.uk SHU Careers & Employability

SHU Placements

University of Sheffield Careers and Employability Service Book an appointment Sheffield Researchers Careers
University of York Careers and Placements careers@york.ac.uk York Careers

Before your placement

Before you can start your placement, you should complete the following actions:

The WRDTP’s Placements Manager will deliver an online briefing session about the scheme each academic year, and all eligible postgraduate researchers will be invited to attend by email. Come along to hear all about the scheme, and to have your questions answered.

You can watch the recording of the information sessions that took place in May 2025, and view the accompanying slides.

You should chat to your research supervisor(s) as early as possible, and record your plans for your time on placement in your Development Needs Analysis (DNA) document. You may also want to contact your university’s Careers and Employability service to ask for some guidance and advice. You can find relevant contact details above.

You should plan your project and select your host organisation by thinking about:

  • what you enjoy doing
  • the skills that you want to develop
  • the career you aspire to have
  • the knowledge you want to expand
  • the people you want to work with
  • how the placement will fit with your personal circumstances and research commitments e.g. overseas fieldwork

You should plan to take your placement at a time that causes the minimal amount of disruption to your research. This will most likely be between months 12 and 30 of your PhD funding period (or part-time studentship equivalent); usually after you have completed your progression review.

The placement scheme is researcher-led, which means you take responsibility for securing your own placement in consultation with your research supervisor(s). The WRDTP will not match you to a project. You choose what you do, where you do it, and when you do it.

You may want to contact your university’s Careers and Employability service to ask for some support with this (e.g. CV checks, application checks, interview preparation etc). You can find relevant contact details above.

Apply for advertised opportunities

The WRDTP and its partner universities will negotiate placement opportunities with high-quality host organisations on your behalf. They will be advertised in a monthly placements bulletin email to your university inbox and on the WRDTP website.

Placement Opportunities

It is your responsibility to apply directly to the host organisation for any of the advertised opportunities. The host will then process the applications and will select the successful candidate.

The advertised opportunities will normally have a project description document associated with them. You will need to submit this document as part of the placement approval process once you have secured your placement.

You can view previously advertised opportunities in this folder.

Find your own placement

You also have the opportunity to source your own placement, as long as it meets the criteria for approval in the Placement Framework.

You could approach an organisation that you have an interest in, or your research supervisor(s) may be able to suggest someone they already collaborate with.

The WRDTP has produced a 2-page leaflet with a summary of the RinP scheme that you can share with any potential hosts to help with your negotiations.

WRDTP Placements - Information for Hosts

Once you have negotiated your placement, you should ask your host to complete the Placement Host Supporting Statement. You will need to submit this document as part of the placement approval process.

If you are a WRDTP Collaborative Awards Scheme studentship holder, you will normally undertake your placement with your collaborative partner organisation. You should ask them to complete the Placement Host Supporting Statement once your placement project has been decided. You will need to submit this document as part of the placement approval process once you have secured your placement.

If you wish to undertake your placement with a different host organisation, you must do so with the agreement of your principal research supervisor and the collaborative partner organisation.

As part of your placement, you are required to complete an assessment. You will be assessed on a pass/fail basis, and you must pass this assessment to pass your placement.

You will need to:

  • deliver an oral presentation or briefing to your placement host
  • submit an output to accompany the oral presentation

You should plan your assessment in advance of your placement starting, in collaboration with your placement host and principal research supervisor. 

At the point of seeking approval for your placement project from the WRDTP, you will be asked to suggest what format your output will take. The output you submit should be a reflection of the work completed during your placement, and its value to your host. 

In the event that you are undertaking multiple short placements with different host organisations, your assessment will relate to, and take place during, your final placement. It is your responsibility to communicate this to your hosts if this applies to you.

The Postgraduate Researcher Guidance document contains further detailed guidance about your assessment. An accompanying guidance document for Host Organisations is also available, which you should share with your placement host.

You must read the previous guidance before submitting a placement approval application.

All placements must be checked and approved by the WRDTP team before you can start. We check that the project meets the skill/experience level required to challenge you as a postgraduate researcher, and that it provides you with an opportunity to develop your transferable skills. We also consider health and wellbeing factors such as working hours, supervision, and any hazards or risks that the placement may involve.

You must apply for placement approval within one of the call deadlines (see key dates above), and in good time before your placement is due to start. Approval requests submitted outside of these deadlines will not be reviewed, and you will not be permitted to start your placement.

If you choose to work with multiple hosts for your placement activity, either in consecutive placements or as separate blocks, each placement with a new host will need to be approved separately by the WRDTP team.

How to apply for approval:

All applications for placement approval must be made in advance by the postgraduate researcher using the form below: 

Placement Approval Form

A copy of the approval form questions can be previewed in advance.

You must have a Google account to submit a response, as the form contains a file upload request. If you do not already have a Google account, you can make one using an existing email address. You do not need to have a Gmail address to create a Google account. You can use a non-Gmail email address to create one instead. Please see instructions on how to do this. 

You will automatically receive a PDF copy of your submission once your form has been received.

Please check your submission for accuracy and let the WRDTP team know if any changes need to be made – placements@wrdtp.ac.uk

Supporting documentation:

The form requires the following file uploads:

  • A supporting statement from your placement host (this could be the project description associated with an advertised role, or you can use the Supporting Statement Template if you have sourced your own placement, or are working with a collaborative partner organisation)
  • A supporting statement from your principal research supervisor (to be completed by the research supervisor and uploaded by the postgraduate researcher)
  • Costings file (if you are requesting financial support from the WRDTP)
  • FOR APPROVED OVERSEAS PLACEMENTS ONLY – Travel documents (an approved risk assessment and proof of travel insurance from your university combined into a single PDF)

To receive editable copies of these documents, please click on File>Download>Microsoft Word/Excel.

After you apply for approval:

Once the call deadline has closed (see key dates above), applications for placement approval are reviewed by the WRDTP Deputy Director (Training), the WRDTP Manager and the WRDTP Placements Manager on behalf of the Academic Quality Committee (AQC). Where appropriate, an applicant may be asked to provide further information and/or to revise their application as part of the decision-making process.

Outcomes are then communicated to WRDTP link administrators, who are responsible for informing the applicant, no earlier than 10 working days following the decision panel. In cases where an application for approval has been declined, the reason for such a decision will be made clear to the applicant. 

Where an application for funding is approved, the funds are made available to the postgraduate researcher’s department/school via the WRDTP link administrator.

Once your placement has been approved, your university placement contact will be in touch to guide you through preparing for your placement activity.

Additional paperwork:

There is some additional paperwork that you will need to complete and return to your university before your placement can start:

  • Placement Agreement / Letter of Expectation / Memorandum of Understanding (or equivalent) – a document which sets out the responsibilities of the Placement Host, the University and the Postgraduate Researcher during the placement activity. Each partner university has its own bespoke document.
  • Pre-placement briefinga document containing essential information that a postgraduate researcher will need to consider before they start their placement (e.g. health and safety, confidentiality, travel and accommodation, working overseas, support whilst on placement). To receive an editable copy of this document, please click on File>Download>Microsoft Word.

Reasonable adjustments:

We recognise that the PGR cohort is diverse, and that each researcher will have unique personal circumstances that will need to be factored in when planning and undertaking their placement activity.

If you require reasonable adjustments or flexible working arrangements to fully participate in your placement activity, your university can provide you with advice and support to help you discuss and agree this with your placement host. 

If you have an impairment or condition that has a substantial and long-term adverse effect on your ability to carry out study-related tasks, we encourage you to discuss your circumstances with the Disability Liaison Officer at your university. They may be able to provide guidance and advice on setting up disability support, including how to organise placement support adjustments.

During your placement

Upon commencing your placement, you should receive an induction programme from your host that meets your specific needs to ensure that you are successfully integrated into the workplace. 

You can use this Induction Checklist to confirm that all required elements are addressed by your placement host within the first two weeks of your placement (pro-rata for part-time placements). To receive an editable copy of this document, please click on File>Download>Microsoft Word.

If you feel that your induction programme has not provided you with adequate information to help you settle into the workplace, please speak to your placement supervisor immediately. You can also return the completed induction checklist to your principal research supervisor or university placement contact, and they will provide you with support to find a resolution.

You will continue to be registered as a student at your university during your placement, and as such, you will still have access to all of the support that your university offers.

You should continue to have regular supervisory meetings with your research supervisor(s). They will check in with you to see how your placement is going, and will offer you support and advice to help you get the most out of your experience. 

We want everyone to enjoy their time on placement, but recognise that things don’t always go to plan. If you have any issues during your placement, please contact your research supervisor(s) or university placement contact. Alternatively, you can contact the WRDTP on placements@wrdtp.ac.uk.

As part of your placement, you are required to complete an assessment. You will be assessed on a pass/fail basis, and you must pass this assessment to pass your placement.

You will need to:

  • deliver an oral presentation or briefing to your placement host
  • submit an output to accompany the oral presentation

The deadline for submission of your assessment is within one week of the confirmed end date of your placement (pro-rata for postgraduate researchers on a part-time studentship).

The Postgraduate Researcher Guidance document contains further detailed guidance about your assessment.

In the event that you are undertaking multiple short placements with different host organisations, your assessment will relate to, and take place during, your final placement. 

How to submit your assessment:

You should submit your output for marking by your principal research supervisor by uploading it to the form below.

Placement Assessment Submission Form

A copy of the assessment submission form questions can be previewed in advance.

You will automatically receive a PDF copy of your submission once your form has been received.

Please check your submission for accuracy and let the WRDTP team know if any changes need to be made – placements@wrdtp.ac.uk

After you have submitted your assessment:

Your output will be assessed on a pass/fail basis. The outcome of your assessment will be communicated to you by your research supervisor normally within 10 working days of your submission. If you have failed your assessment, your research supervisor will provide feedback, and will request a further assessment submission. 

Submit your feedback forms and return to your PhD research.

More information coming soon.

Placement FAQs

Eligibility

Do I have to do a placement?

If your WRDTP studentship was funded from Autumn 2024 (i.e. you are on the 3.5, 3.75 or 1+3.5 award), it is a mandatory condition of your award to undertake the equivalent of 3 months full-time (13 weeks at 37.5 hours per week) placement activity. The placement is an integral and assessed module, and must be passed before you can submit your thesis and complete your viva. There are no exceptions to this.

If your WRDTP studentship was funded before Autumn 2024 (which includes the 1+3 studentship funded from October 2023), undertaking a placement is not a compulsory funded aspect of your award. You may be eligible to participate in a placement through the Company Internship Scheme, but certain eligibility criteria apply, so please read the information on the website before you negotiate a role.

What if my personal circumstances will make it difficult to undertake a placement?

We recognise that the PGR cohort is diverse, and that each researcher will have unique personal circumstances that will need to be factored in when planning and undertaking their placement activity. To help facilitate all researchers to undertake a high-quality placement, we have ensured that the placement scheme is flexible in terms of when a placement can take place, its length, its format and its location e.g. the placement can be undertaken remotely, with part-time hours, and it does not need to be completed in one continuous block of time. Further details about the flexibility of the placement scheme can be found in the Placement Framework.

Please get in touch with your research supervisor(s), university placement contact or the WRDTP team to discuss the support that we can offer you if you are concerned about this (contact details are listed above).

If you have an impairment or condition that has a substantial and long-term adverse effect on your ability to carry out study-related tasks, and you require reasonable adjustments, we encourage you to discuss your circumstances with the Disability Liaison Officer at your university. They may be able to provide guidance and advice on setting up disability support, including how to organise placement support adjustments.

What value can a placement have if I already have extensive work-based experience?

We recognise that some researchers may come to doctoral training with previous work-based experience, however, everyone can gain value from participating in a placement. There is always scope for you to refine existing skills, acquire new ones, and to expand your knowledge base further. You can also use your time on placement to test out different career paths and industries that you may not have previously explored.

The placement scheme is informed by the Development Needs Analysis process, which will help you to identify a meaningful opportunity that will further develop your skills and experience beyond what you already have. 

If you would like support with this, we recommend that you speak to your research supervisor(s), a Careers and Employability Adviser at your university (contact details are listed above), or the WRDTP team.

I am an international postgraduate researcher holding a student visa. Are there any restrictions on my placement activity?

If you are an international postgraduate researcher holding a student visa you are permitted to undertake a placement as: (i) the placement is an integral and assessed part of your course, and (ii) it constitutes no more than 50% of the course duration. 

As the length of your studentship already includes dedicated time for you to participate in a 3-month placement opportunity, your student visa should cover the full duration of your doctoral studies, including any placement activity you undertake.

You can work full time during the placement (even during term time), as the usual 20 hours per week student visa condition does not apply.

You must keep in touch with your research supervisor(s) on a monthly basis during your placement to comply with UKVI visa regulations. 

You can find out more information about student visas and placements by contacting your university’s International Student Support Service, or you can visit Student visa guidance – GOV.UK.

Type of placement

The guidance says that my placement project has to be distinct from my PhD research topic. What does this mean?

The expected outcome of the project that you work on for your placement must be sufficiently differentiated to the expected outcome of your PhD research (i.e. it should not be a continuation of what you are already doing). Furthermore, any work you do as part of your placement cannot form part of your thesis

We recommend that you undertake your placement in a field unrelated to your PhD research to allow you to engage across a wider network. However, we recognise that you may prefer to work on a similar topic to your PhD research if you aspire to pursue a career in that space. In these cases, we recommend that you work with an organisation that specialises in your interest area, but on a project with a completely different focus to your PhD research. 

e.g. if the expected outcome of your PhD project is to develop a strategy to increase physical activity amongst children and young people, a placement working on an external research programme to assess adolescent perceptions of mental health, physical health and body image would be acceptable.

Can I plan my own placement project or do I have to follow the host’s guidance?

The expectations and outcomes of your placement project will depend largely on what you and your placement host are looking for: 

  • A placement host may advertise a project with specific outcomes and expectations in mind, in which case it is expected that you will follow their guidance. 
  • In some cases, the host may indicate on the project description that they are happy to collaborate with the successful candidate to develop the scope of the project together, in which case you can input your own ideas.
  • If you speculatively approach a host of your own choosing, in most cases, it is expected that you will have a project idea in mind and will collaborate on agreeing the final project outcomes and expectations together.

Can I do my placement in academic research?

We recognise that researchers come to doctoral training with a range of prior experiences and aspirations, and so placements in academic (research-based) settings that can offer a sufficiently differentiated experience from your PhD studies will be considered where appropriate (e.g. if you have extensive prior experience in non-academic organisations).

You may not work with your current supervisor(s) and/or research team(s), and you must work outside of your home department/ school. Additionally, your project outcome must be distinct from your PhD research topic (i.e. it should not be a continuation of what you are already doing), and any outcomes from your placement project cannot form part of your thesis

We recommend that the focus of an academic placement is on an entirely different topic to that of your PhD research to allow you to extend your research interests and to engage across a wider network. However, we recognise that you may aspire to pursue a research career in a particular field and that your preferred option may be to work on a similar project to your PhD research to expand your existing knowledge further. In these cases, we recommend that you work with an academic that specialises in your interest area, but on a project with a completely different focus to your PhD research.

e.g. if you are exploring secondary school teachers’ perceptions of autism in female adolescents for your PhD research topic, an academic placement researching different sensory technologies to communicate neurodivergent children’s experiences would be acceptable.

For an academic research placement to be approved by the WRDTP your principal research supervisor must confirm that the project is sufficiently differentiated from your PhD research topic, and that working in an academic (research-based) setting is the best opportunity for you to meet your development needs and career aspirations.

Can I undertake a UKRI Policy Internship as my placement?

In most circumstances, a UKRI Policy Internship will count as your RinP placement if you are successful in securing one. As your award already includes dedicated time to undertake a placement, you will not receive a funded extension to your studentship to accommodate a policy internship. Information will be circulated by the WRDTP each year when applications for the scheme open.

Location

Am I expected to relocate to undertake my placement?

There is no expectation that you will relocate to undertake your placement. You have the option to work remotely for any host organisation if they agree that this is suitable. If you would prefer to undertake your placement in-person, we recommend that you work for a host organisation that is within a commutable distance from your home.

Can I do my placement outside of the UK?

Placements will normally be undertaken in the UK. You should only plan to undertake your placement overseas if it provides you with an opportunity to develop skills that would not be available to you in the UK. 

If you are considering travelling outside of the UK for your placement, you should get in touch with the WRDTP team by email (placements@wrdtp.ac.uk) as soon as possible to check whether we will approve your activity. Your principal research supervisor must confirm that the opportunity cannot be replicated in the UK and that you have the necessary funding in place to support yourself whilst overseas. 

The WRDTP cannot provide any financial support for placements based overseas and you are not expected to self-fund so you will need to consider how your activity will be financed e.g. air travel, accommodation and visa costs. Sources of potential financial support may be your host organisation or your university if they have funding through the Turing Scheme

In the exceptional case that the WRDTP approves that you can undertake your placement outside of the UK, you must demonstrate that you have followed the guidance from your university for overseas travel e.g. completed a risk assessment and acquired travel insurance. If you need support with this, please get in touch with your university link administrator and they will be happy to help you (contact details are listed above). 

In order to work in a country outside of the UK you may need to obtain a visa/work permit before being allowed entry. It is your responsibility to organise this for yourself.

I am an international postgraduate researcher holding a student visa. Can I do my placement outside of the UK?

Placements will normally be undertaken in the UK

In the exceptional case that the WRDTP approves that you can undertake your placement outside of the UK (see above), you will need to contact your university’s International Student Support Service for further guidance on how this will affect your student visa regulations.

Your university may continue to sponsor your student visa, but they will need to confirm satisfactory arrangements are in place for engagement between you, your department and the overseas host, and for monitoring your attendance whilst on placement.

You must also check the work visa requirements for the country you’ll be working in, as your UK student visa will not cover you to work in another country.

You can find out more information about student visas and placements by visiting Student visa guidance – GOV.UK.

If I am already travelling outside of the UK for overseas fieldwork or for an overseas institutional visit (OIV) can I stay abroad for my placement?

Placements will normally be undertaken in the UK

There may be exceptional cases where engaging in two consecutive activities outside of the UK might be considered for approval by the WRDTP. However, there still needs to be a clear rationale that the overseas placement provides you with an opportunity that cannot be replicated in the UK, and you must confirm that you have the necessary funding in place to support yourself whilst overseas (the WRDTP cannot provide any financial support for placements based overseas and you are not expected to self-fund).

If you are considering undertaking your placement outside of the UK, you should get in touch with the WRDTP team by email (placements@wrdtp.ac.uk) as soon as possible to check whether we will approve your activity.

Can I do my placement remotely in the UK with a host based overseas?

You may undertake your placement remotely in the UK with a host organisation that is based overseas. However, you will need to be mindful of the time difference between the UK and the country where your host is based. You will need to ensure that you have access to suitable levels of supervision from your placement host for any support and guidance that you may need. 

Hosts

Can I do my placement with the university that I am registered with? Can I work with an academic member of staff from the university that I am registered with?

You may undertake your placement within your own university. If you are undertaking an academic (research-based) role you may not work with your current supervisor(s) and/or research team(s) though, and you must work outside of your home department/ school. 

We strongly encourage you to seek opportunities with other hosts outside of your university to broaden your experience and networks. However, it is recognised that individual circumstances may not always allow for this. Cases such as this will be reviewed on an individual basis.

Can I work with my third supervisor for my placement?

Normally, no, you may not work with your current supervisor(s) and/or research team(s), and you must work outside of your home department/ school. 

However, there may be an exceptional case that the WRDTP may consider for approval if you plan to work with your research supervisor at a host organisation that is not your research organisation e.g. if your supervisor has an additional role working with a charity and you plan to do your placement with them. Cases such as this will be reviewed on an individual basis.

Can I do my placement with the organisation that I am collaborating with for my PhD research?

You may undertake your placement with an organisation that you are already collaborating with for your PhD research. We encourage you to seek opportunities with other hosts to broaden your experience and networks, but recognise that further collaboration on a placement project provides you with an opportunity to strengthen your existing relationship. 

You will need to ensure that the expected outcome of the project that you work on for your placement is sufficiently differentiated to the expected outcome of your PhD research (i.e. it should not be a continuation of what you are already doing). Furthermore, any work you do as part of your placement cannot form part of your thesis

If you are in receipt of a Collaborative Awards Scheme studentship, you will normally undertake your placement with your collaborative partner organisation. If you wish to undertake a placement with a different host, you must do so with the agreement of your principal research supervisor and your collaborative partner.

Can I complete my placement at a registered charity?

You may undertake your placement with a registered charity. However, you will need to be mindful that they may not be in a position to make a contribution to any additional costs associated with your placement. In these cases, you should get in touch with the WRDTP to enquire about any financial support that we can offer for reasonable travel and accommodation expenses that are essential for the placement to take place e.g. if the placement cannot be conducted remotely, or if there is a business need to travel regularly.

Can I work with my current employer for my placement?

There are no stipulations against this, however, we do not recommend that you undertake your placement with a current employer, to allow yourself the opportunity to engage across a wider network. We recognise that individual circumstances may not always allow for this though, and so cases such as this will be reviewed on an individual basis.

If you were to undertake your placement with your current employer, it would need to be on a discrete project, challenge or research question that is distinct from your current role (i.e. it should not be a continuation of what you are already doing), as the Placement Framework states that “Placements cannot be used as a substitute for temporary staff or to cover business as usual within a host organisation.” 

Additionally, if you are currently receiving remuneration from an employer for a part-time role, this may cause complications if you were to also undertake your placement with them. You will not be undertaking the placement as an employee, as your placement is a funded component of your programme of doctoral training, and therefore, you cannot receive a salary.

Do I have to spend all of my time on placement with the same host?

Your placement will normally be undertaken with one host organisation. However, you may work with up to a maximum of three different placement hosts. A one-month block (4 weeks at 37.5 hours per week) (or part-time equivalent) is the minimum amount of time a researcher must spend on any single placement with any single host. 

If you choose to work with multiple hosts for your placement activity, each placement with a new host will need to be approved separately by the WRDTP team.

What support is available to help me approach a potential placement host?

The WRDTP and its partner universities will negotiate placement opportunities with high-quality host organisations on your behalf. They will be advertised in a monthly placements bulletin email to your university inbox, and on the WRDTP website. You will then apply directly to the hosts for any of the roles that you are interested in.

If you would prefer to speculatively approach a host of your own choosing, the WRDTP has produced a 2-page leaflet with a summary of the RinP scheme that you can share with them.

If you would like further support with any aspect of securing your placement, we recommend that you speak to a Careers and Employability Adviser at your university (contact details are listed above).

Length and timing of placement

How long do I have to spend on placement? Can I do my placement part-time?

Your time spent on placement must be equivalent to no less than 3 months full-time work (13 weeks at 37.5 hours per week), and must not exceed this. Placements can be held on a full- or part-time basis to suit your individual requirements, but if you choose to work part-time, you must still complete the equivalent of 3 months full-time work e.g. 2.5 days a week over 6 months.

When can I go on my placement? Can I do my placement during my Masters year? Can I do my placement in my 4th year?

You should plan in consultation with your research supervisor(s) to take your placement at a time that causes the minimal amount of disruption to your research. This will most likely be between months 12 and 30 of your PhD funding period (or part-time studentship equivalent); normally after you have completed your progression review (or equivalent).

However, the timing of your placement is flexible, and it may be taken at any point between months 3 and 36 of the PhD funding period (or part-time studentship equivalent). Placements cannot be undertaken during a Masters period or in the 4th year of PhD funding (i.e after month 36). 

We strongly encourage you to have completed your placement by month 30 of your PhD funding period (or part-time studentship equivalent), so that you can focus the rest of your time on completing your PhD research, and writing your thesis and any research papers.

What will happen if I have not completed my placement by the time my PhD funding period has ended?

Your studentship has been lengthened to include dedicated time for you to participate in a 3-month placement opportunity. You should use your Development Needs Analysis document and seek advice from your supervisor(s) as early as possible in your PhD to carefully plan when you will undertake your activity around your other responsibilities e.g. fieldwork. It is your responsibility to ensure that you complete your placement between months 3 and 36 of the PhD funding period (or part-time studentship equivalent).

As undertaking a placement is a mandatory and assessed module of your studentship, if you have not completed the equivalent of 3 months full-time (13 weeks at 37.5 hours per week) placement activity by the end of your funded period, you cannot submit your thesis and complete your viva. There are no exceptions to this.

Can I undertake multiple shorter placements?

Your placement will normally be undertaken in one continuous block (3-months full-time, or part-time equivalent). However, you may undertake up to three shorter placements consecutively, or at different time periods, as long as the total time spent on placement is equivalent to 3 months full-time work (13 weeks at 37.5 hours per week). A one-month block (4 weeks at 37.5 hours per week) (or part-time equivalent) is the minimum amount of time you must spend on any single placement.

The WRDTP will only negotiate placements that are 3 months in length (or part-time equivalent) with host organisations on your behalf. If you would like to split your time between multiple placements, you must organise this for yourself.

If you work with multiple hosts for your placement activity, each placement with a new host will need to be approved separately by the WRDTP team. 

If you are working with the same host, but across separate time blocks i.e. not all 3 months will be undertaken consecutively, you will only need to seek approval from the WRDTP for your placement once

If you are working on multiple projects, each separate project description and duties must be included in the application(s) for approval.

What are the working hours during the placement?

Your working hours will depend on the nature of the placement and the needs of the host organisation, but it is not expected that you will work outside of normal full-time working hours (usually 8am – 6pm). Any preparation work that you are required to do for your placement must also be within the 3 month allocation, and not in addition to this.

Securing a placement

Will placement opportunities be advertised? How often will they be made available? Can I find my own placement?

The WRDTP and its partner universities will negotiate placement opportunities with high-quality host organisations on your behalf. They will be advertised on the Placement Opportunities webpage on the WRDTP website as and when they become available throughout the academic year, so make sure you check back periodically for new opportunities that might interest you. You will also receive a placement bulletin email to your university inbox at the start of each month. All eligible ESRC-funded researchers across all seven partners are welcome to apply to any opportunity listed.

In addition to applying for placements sourced by the WRDTP, you can also source your own placement, as long as it meets the criteria listed in the Placement Framework. The WRDTP reserves the right not to approve a placement if it does not meet these criteria.  

If you are a WRDTP Collaborative Awards Scheme studentship holder, you will normally undertake your placement with your collaborative partner organisation. If you wish to undertake your placement with a different host organisation, you must do so with the agreement of your principal research supervisor and the collaborative partner.

Are academic placement opportunities likely to be advertised?

The WRDTP will not source and advertise placements in academic (research-based) settings on your behalf. If you would like to undertake this type of placement, you will need to negotiate the opportunity for yourself.

What support is available to help me find and secure a placement?

The WRDTP and its partner universities will negotiate placement opportunities with high-quality host organisations on your behalf. They will be advertised in a monthly placements bulletin email to your university inbox, and on the WRDTP website. You will then apply directly to the hosts for any of the roles that you are interested in.

If you would prefer to speculatively approach a host of your own choosing, the WRDTP has produced a 2-page leaflet with a summary of the RinP scheme that you can share with them.

If you would like further support with any aspect of securing your placement (e.g. contacting a suitable placement host, preparing an application statement, or planning what your project will entail), we recommend that you speak to a Careers and Employability Adviser at your university (contact details are listed above). 

Placement paperwork

I have secured my placement. What paperwork do I need to complete to get it approved?

All placements must be checked and approved by the WRDTP team before you can start.  

Once you are ready to apply for placement approval you need to complete the Research in Practice (RinP) Placement Approval Form. You must have all of the paperwork prepared before you can submit an approval request, as any requests without the necessary paperwork will not be reviewed. We ask for:

To receive editable copies of these documents, please click on File>Download>Microsoft Word/Excel.

How far in advance can I apply for placement approval?

You should submit a request for placement approval as soon as you have secured your opportunity, and within one of the call deadlines (dates can be found above). You should allow plenty of time for your approval application to be assessed when agreeing your placement start date with your host, as placement approval requests submitted outside of the call deadlines will not be reviewed, and you will not be permitted to start your placement. 

If your placement activity changes between your start date and your activity having been approved, you should contact the WRDTP team on placements@wrdtp.ac.uk to let us know.

Do I need to apply for approval more than once if I am working with multiple hosts?

If you choose to work with multiple hosts for your placement activity, either in consecutive placements or as separate blocks, each placement with a new host will need to be approved separately by the WRDTP team. You will need to complete the Research in Practice (RinP) Placement Approval Form for each new host. 

If you are working on multiple projects but with a single host organisation, each separate project description and duties must be included in the supporting statement from the placement host, but you only need to submit a request for approval once.

I am an international postgraduate researcher holding a student visa. My placement host has asked for evidence that I am visa compliant. How do I get this?

If your placement host requires confirmation that your placement activity adheres to the student immigration rules before they will permit you to start your placement, you can request a letter from the university that you are registered with to confirm this (relevant contact details are listed above).

If required, you can also request a letter to give to a prospective host when you are applying for placements, which will confirm your right to undertake a work placement as part of your doctoral studies.

My placement host has asked for a memorandum of understanding / placement agreement / letter of expectation (or equivalent document). How do I get this document?

The purpose of the memorandum of understanding / placement agreement / letter of expectation (or equivalent document) is to enable all parties (the Postgraduate Researcher, the University they are registered with, and the Placement Host) to have a clear understanding of the expectations during a Research in Practice (RinP) Placement with regards to health, safety, welfare and professional development. 

The document is compulsory for all researchers and placement hosts to sign before you can start your placement. Your university placement contact will be in touch with more information about the document once the WRDTP team has approved your placement. If you need the document earlier than this, please contact your university placement contact (details listed above), and they can help you with this.

My placement host has asked me to sign a non-disclosure agreement (NDA). What should I do?

Some placement hosts may request that you sign a non-disclosure agreement (NDA) and/or a confidentiality agreement (CA) to comply with their data protection requirements. You can find out more information about using non-disclosure agreements by visiting https://www.acas.org.uk/non-disclosure-agreements.

If this applies to you, you should seek advice from your university’s legal team before signing any documents. Your supervisor(s) and/or university placement contact may be able to put you in contact with who you should speak to about this.

Preparing and agreeing this document can be a very lengthy process. We recommend that you plan for a delay of up to three months to your placement start date.

What is the policy on Intellectual Property (IP) during my placement?

Normally, any IP developed by the researcher during their placement will be the property of the host company/organisation. If you would like any further clarification on this, you should seek advice from your university’s legal team. Your supervisor(s) and/or university placement contact may be able to put you in contact with who you should speak to about this.

Am I required to produce a written report at the end of my placement?

There is no requirement to produce a written report at the end of your RinP placement, unless you are submitting a written report as the output for your assessment.

Funding

Will my studentship be lengthened after my placement?

If your WRDTP studentship was funded from Autumn 2024 (i.e. you are on the 3.5, 3.75 or 1+3.5 award), the length of your studentship already includes dedicated time for you to participate in 3 months of funded placement activity. You will not receive a funded extension to your studentship to accommodate your placement.

Can I be paid a salary for my placement?

No, you cannot be paid a salary during your placement. Your placement is part of your programme of doctoral training and is funded by your WRDTP studentship award. You will continue to be registered as a student at your university and will receive your stipend for the duration of your placement. You cannot receive funding from your host in the form of a direct payment (e.g. as a salary) as you are not undertaking the placement as an employee.

Is there any financial support available?

When planning your placement, you should think wisely about how you can make your funding go further. Perhaps you can arrange to stay close to your university, so that you can live in your current accommodation and only incur travel costs, or maybe you could arrange to take your placement in an area where you can stay with a friend or relative for free. Remote placements with an occasional trip into the office will also save on accommodation costs. 

If there are additional costs associated with your placement e.g. travel and accommodation costs, or specialist equipment is required, it is expected that your host will make a financial contribution to help cover these. You should discuss this with your host when negotiating your placement, and then let the WRDTP know how much the host is contributing in your placement approval application.

In the exceptional circumstance that your host cannot make a contribution to the additional costs associated with your placement, or can only offer partial funds, reasonable travel and accommodation expenses may be claimed from the WRDTP if essential for the placement to take place e.g. if the placement cannot be conducted remotely, or there is a business need to travel regularly. In these cases, researchers are expected to use the most economical method of travel, and to ensure that accommodation expenses are reasonable for the location. You are not expected to self-fund placement activity under any circumstances.

Will the WRDTP fund a placement outside of the UK?

Placements will normally be undertaken in the UK

In the exceptional case that the WRDTP approves that you can undertake your placement outside of the UK, you will need to consider how your activity will be financed e.g. air travel, accommodation and visa costs, as the WRDTP cannot provide any financial support for placements based overseas and you are not expected to self-fund. Sources of potential financial support may be your host organisation or your university if they have funding through the Turing Scheme

Assessment

Is the placement assessed? Who assesses the placement? How do I submit my assessment?

Yes, as part of your placement, you are required to complete an assessment. 

You will need to:

  • deliver an oral presentation or briefing to your placement host
  • submit an output to accompany the oral presentation

The output you submit should be a reflection of the work completed during your placement, and its value to your host. You should submit your output for marking by your principal research supervisor by uploading it to the Placement Assessment Submission Form. This will be assessed on a pass/fail basis, and you must pass this assessment to pass your placement.

The deadline for submission of your assessment is within one week of the confirmed end date of your placement (pro-rata for postgraduate researchers on a part-time studentship).

In the event that you are undertaking multiple short placements with different host organisations, your assessment will relate to, and take place during, your final placement. It is your responsibility to communicate this to your hosts if this applies to you.

The Postgraduate Researcher Guidance document contains further detailed guidance about your assessment. An accompanying guidance document for Host Organisations is also available, which you should share with your placement host. 

During the placement

Do I need to keep a record of my placement activity?

The WRDTP does not require you to formally record your placement activity. However, each placement host will have a preferred way for you to record your work and to report on any project outcomes that you have achieved e.g. they may meet with you one-on-one, or may invite you to present at a regular team meeting. You should chat to your host early on in your placement to agree the format for mutual feedback on the project.

Do I need to attend regular supervisory meetings during my placement?

Yes, you should continue to meet regularly with your research supervisor(s) during your placement. They will check in with you to see how your placement is going, and will offer you support and advice to help you get the most out of your experience. Your supervisor will record these meetings on your university’s tutorial system in the usual way. 

If you are an international postgraduate researcher holding a student visa, you must keep in touch with your research supervisor(s) on a monthly basis during your placement to comply with UKVI visa regulations.

What support is available to help me fully participate in my placement?

We recognise that the PGR cohort is diverse, and that each researcher will have unique personal circumstances that will need to be factored in to support them to fully participate in their placement activity.

If you require reasonable adjustments or flexible working arrangements, your research supervisor(s), university placement contact or the WRDTP team (contact details are listed above) can provide you with advice and support to help you discuss and agree this with your placement host. 

If you have an impairment or condition that has a substantial and long-term adverse effect on your ability to carry out study-related tasks, we encourage you to discuss your circumstances with the Disability Liaison Officer at your university. They may be able to provide guidance and advice on setting up disability support, including how to organise placement support adjustments.

Illness, leave and early termination

What should I do if I need to take sick leave during my placement?

If you are unwell during your placement and have to take a period of sick leave, you need to inform your project supervisor at your host organisation and the WRDTP (placements@wrdtp.ac.uk) before you are due to start work that day. You should then inform both your project supervisor at your host organisation and the WRDTP when you are well enough to start work again. You must also ensure that you comply with all relevant policies, terms and conditions at the university where you are registered. Your WRDTP link administrator can advise on local sick leave procedures in the first instance.

Once you have returned to your placement, the WRDTP will discuss with you on a case-by-case basis as to whether or not you will need to extend the length of your project so that the time spent on placement (minus any sick leave) equates to our expectation of 13 weeks e.g. if you are only away from placement for a few days then we would not expect those days to be made up beyond your approved placement end date. For a longer period of sickness and time away from placement it is likely that we would require an extension to the placement to cover the time lost whilst off sick. The usual sick leave entitlements as detailed in the UKRI Terms and Conditions for Training Grants (TGC 8.2) will still apply.

Can I take annual leave during my placement?

Normally, we would expect you to take any periods of annual leave outside of the time that you are on placement, but we recognise that individual circumstances may not always allow for this. If you need to take a period of annual leave during your placement, you must inform your project supervisor at your host organisation and the WRDTP (placements@wrdtp.ac.uk) well in advance of the period of annual leave commencing. You must also ensure that you comply with all relevant policies, terms and conditions at the university where you are registered. Your WRDTP link administrator can advise on local annual leave procedures in the first instance.

You will need to extend the length of your project so that the time spent on placement (minus any annual leave) equates to our expectation of 13 weeks. The usual annual leave entitlements as detailed in the UKRI Terms and Conditions for Training Grants (TGC 8.3) will still apply.

Can I terminate my placement early?

We want everyone to enjoy their time on placement, but recognise that things don’t always go to plan. If you would like to terminate your placement early, please contact your research supervisor(s) and the WRDTP (placements@wrdtp.ac.uk) as soon as possible for support before you make any final decisions. We can work together to get the best outcome for you, be that mediating any issues that you may be having so that you can continue with your current placement, or helping you to end the placement amicably and professionally. 

If you terminate your placement early, the WRDTP will discuss with you on a case-by-case basis as to whether or not you will need to find another opportunity so that the time spent on placement equates to our expectation of 13 weeks.

What should I do if my placement has been terminated early by my host?

Unfortunately, on rare occasions, your placement may be terminated early for unforeseen circumstances outside of your control e.g. inadequate supervision or resources. If this applies to you, please contact your research supervisor(s) and the WRDTP (placements@wrdtp.ac.uk) as soon as possible for support.

The WRDTP will discuss with you on a case-by-case basis as to whether or not you will need to find another opportunity so that the time spent on placement equates to our expectation of 13 weeks.